Editor’s note: This story is part of an ongoing series that tracks the city’s expenditures appearing on upcoming Santa Monica City Council consent agendas. Consent agenda items are routinely passed by the City Council with little or no discussion from elected officials or the public. However, many of the items have been part of public discussion in the past.
CITY HALL — The City Council tonight will consider approving $1,279,280 in spending, half of which would be reimbursed by a grant.
The RAND Corp. will likely develop a Local Wellbeing Index for Santa Monica in exchange for a grant-reimbursed City Hall payout of $650,000.
In March, Santa Monica received a $1 million grant after being named one of five winners of the Bloomberg Philanthropies Mayors Challenge. Santa Monica’s submission asked for funding of the Wellbeing Project, which proposes to use qualitative and quantitative data “to inform decision-making and resource allocation processes,” city officials said.
RAND will be tasked with measuring Santa Monica’s wellbeing by developing a data framework, selecting a panel of experts, forming an index, and then building a data warehouse.
The panel of experts in fields like economics, behavioral and data science, public policy, and sustainability, will be selected at the beginning of next year. The data framework will be complete in the spring. A beta version of the index will be done in the summer and the final index will be complete next October.
By mid-2015, RAND will hand the project off to City Hall to be managed in-house.
Council will likely approve a $100,000 contract with three companies for the repair, demolition, and installation of doors in public buildings.
City maintenance workers handle most of City Hall’s door issues, processing an average of 270 work orders annually, but contractors are brought in about 35 times every year “for jobs involving multiple door replacements and repairs involving specialized hardware or parts,” city officials said.
All Access Doors, Lawrence Doors, and Specialty Doors + Automation, were selected by city officials out of the five companies that bid to be prequalified for door maintenance. The contract includes two one-year options bringing the possible total to $300,000 over three years.
Picking a locksmith
Naturally, all those doors need locks, so council is being asked to approve a $90,200 annual contract with two locksmiths: First Security Safe Co., Inc. and Miller’s Lockshop.
Both companies can respond to service requests within two hours, city officials said, and they were selected from four bidders.
The contract includes two one-year extensions bringing the potential total to $270,000.
Telecom data storage
A telecommunication company tasked with providing data connectivity to City Hall’s disaster recovery equipment will likely get a three year extension to the tune of $140,580.
Via West, a Colorado-based corporation that took over a two-year lease originally assigned to another company, will likely receive the contract through financial year 2015-16.
Extra renovations means paying a contractor an extra $64,500 for their work on the Office of Sustainability and the Environment building.
The space at 1717 Fourth St., which previously housed CityTV, required more of contractor Lee Capital Builders than previously expected, including “casework, HVAC ductwork, conduits for electrical and data, dropped ceiling structure, wall systems, flooring, doors and windows, and soundproofing.”
Construction began last month and is expected to be complete before the year ends.
The new contract total is $159,500.
Employee benefits consulting needed
Council will likely give the job of reviewing and analyzing City Hall employee benefits for the next three years to the insurance firm Gallagher Benefits Services, Inc. at a cost of $234,000.
Gallagher submitted the second lowest of six bids for the contract but scored higher in several categories than the least expensive bidder. The contract includes two one-year renewal options, bringing the potential total to $402,000.
Incoming police grant
Council will likely accept a $29,000 grant from the U.S. Department of Justice to pay police overtime for a precision anti-crime control program. The program looks at crime trends in certain areas and deploys teams to areas where specific crimes are occurring at a higher rate.